For Faculty and Staff

Regarding entrance examination applicants with disabilities

In the case of undergraduate entrance examinations

If applicants wish to request special arrangements for an entrance examination due to a disability etc., they must complete the Application for Reasonable Accommodation for an Entrance Examination form and submit it to the relevant faculty they. The persons in charge are then required to determine the appropriate accommodation to be provided during the entrance examination. Consideration must also be given as to what kind of support should be provided to student in their studies if they pass the examination and enroll at the university.
We understand that it is difficult contemplate the support that would be required by the student if they pass the examination and enroll at the university in advance. However, confirming these matters with the applicant in advance will facilitate a smoother implementation of the required support if they do enroll. Details of support provided will vary depending on the individual student and their study environment. In some cases, some time may be required to make the necessary preparations. In addition, there are various events during the initial period following enrollment, such as the entrance ceremony and various types of orientation, and during this period students are required to receive important information and complete various necessary procedures. Therefore, making the necessary support arrangements in advance is essential to ensuring a smooth start to the student’s university life. We ask for the cooperation of all faculty and staff members in sharing relevant information with us as soon as possible, and making their best efforts to provide the necessary support for students with disabilities.

In the case of graduate school entrance examinations

The dates and procedures for graduate school entrance examinations vary significantly depending on the school. Each graduate school has its own rules regarding applications for special arrangements for students with disabilities taking an entrance examination.
If your graduate school provides such support, the criteria used for undergraduate entrance examinations may serve as a reference. However, as the procedures for graduate school entrance examinations are significantly different from those for undergraduate entrance examinations, it is not a requirement that the same support be provided, and the support provided is determined by each individual graduate school. Please do not hesitate to contact the Disability Support Office if you require any assistance, for example if your graduate school is finding it difficult to make a judgement regarding special arrangements for students with disabilities taking an entrance examination, or if you require information about how to provide such assistance.
The dates on which different graduate schools announce entrance examination results vary. If an applicants with a disability who will require assistance passes the entrance examination and is eligible for enrollment, please discuss the matter of the assistance with the student as soon as possible.

Enrollment of students with disabilities: study support

If a student with a disability intends to enroll in your faculty or graduate school, please contact the student in advance to confirm their needs. Please contact us if you would like staff from the Disability Support Office to participate in the consultation.
Sometimes students with disabilities who enroll at the university are not aware of the necessity or availability of the support that they need. As university education systems and procedures are considerably different from those of elementary school and high school, students can sometimes be unaware of how their disabilities affect their university life. In such cases, the Disability Support Office can provide information about how students with similar disabilities have conducted their studies or research in the past.
In principle, study support for students with disabilities is provided in response to applications submitted by the students themselves. However, it is often not easy for first-year students in an unfamiliar environment to appropriately recognize their own needs and convey them to their faculty/department of affiliation. Therefore, when a student with a disability enrolls in your faculty or graduate school, please consult with the student taking these circumstances into consideration.

Study support is provided based on the concept of “reasonable accommodation.” In this context, “reasonable” pertains not to each person’s disability, but the relationship between their individual circumstances and the environment. This means that the necessity of the support and the way it is provided may change, and must be approached in a flexible manner.
The purpose of the study support for students with disabilities is not to assist them in earning credits or graduating from the university, but to ensure an accessible environment for education and research. In order to achieve that, however, it is necessary to accommodate individuals and provide various types of study support. The Disability Support Office works to assess and provide “reasonable accommodation,” and the active involvement of the university’s faculty and staff is essential in providing adequate support for students with disabilities. We ask for your help and cooperation in these endeavors.

For examples of the various types of support available, please refer to the top page of the Kyoto University Disability Support Office website. Please share information about support efforts being made with faculty and staff in charge of educational affairs, and with the Disability Support Office.